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How to become an ECLAP partner: ECLAP Affiliation Programme

If you are an institutions, a theatre, an organization a company, etc., you may be interested in becoming partner of ECLAP for a number of reasons. If you are interested in providing content on ECLAP you have to read the Affiliation Programme; while if you are only interest on networking you can get in agreement with ECLAP by using the Networking Agreement. More information on both of them can be recovered from this page, see below.

Affiliation Programme

The ECLAP Affiliation programme allows you to exploit services and benefits of ECLAP and among them:

  • collaborate with the institition in ECLAP Best Practice Network, the ECLAP partners.
  • participating to ECLAP meetings and workshops,
    • hosting an ECLAP meeting to present and stimulate the usage of ECLAP in your area and towards your related institutions.
    • contributing to the definition of the direction of the next developments for ECLAP.
    • You can play the role of ECLAP representative in your area.
  • usage of ECLAP Service and automated tools to bring your content on Europeana with pratically no effort (the European Digital Library). ECLAP is bringing metadata on Europeana and will guide you in understanding which are the terms of use of Europeana and thus which are your benefits in providing metadata content to Europeana. ECLAP performs all the needed work to prepare and post the metadata to Europeana without additional costs for the Partner, that has only to provide both content and metadata on ECLAP;
  • usage of ECLAP Service portal to promote and distribute your content on PC and mobiles. The access of ECLAP content from mobile can be performed via a simple browser as well as with dedicated free of charge applications that you and your customers can download and install from Apple Store, Microsoft MarketPlace, Adroid Market, and directly from the ECLAP portal, etc. ECLAP may bring you new users and partners;
  • a personalized channel/group of your institution/company, such as those of the present partners, for presenting your activities, promoting your content and discussing about your topics with your registered users on ECLAP, that is for creating a your community in ECLAP. ECLAP users may have a strong interested in your activity and thus having a group in ECLAP cloud be  a way for you to get access and visibility in their community. You will have the full control on your group in ECLAP, including access control, and registration control. Access control is also active on your content via the IPR Wizard. Moreover, ECLAP Partners have the capability of monitoring what is going on their content with a simple monitoring panel and data analysis tools;
  • automated content ingestion and repurposing of ECLAP for content distribution toward PC, mobile, etc. Your content will be managed on the basis of the ECLAP Terms of Use, according to the permissions/restrictions you would like to impose on your content and redirecting interested users (educational and non educational) to your commercial or non commercial portal;
  • access to the ECLAP services, portal and tools with a higher level of privileges;
  • usage of IPR Wizard for regulating the access conditions to your content with respect to the ECLAP portal different users. The access to content is regulated by the Terms of Use ;
  • access to working group material as best practice guidelines and information and to their internal meetings; 

To become an Affiliated Partner of ECLAP your institution/company has to sign the Affiliation Agreement:

See also Terms  of Use and Privacy Policy. The Affiliation Agreement leaves you space to negotiate your conditions to collaborate in ECLAP. The main issue is that the Affiliation Agreement is TOTALLY FREE of CHARGE up to 1000 content objects on the ECLAP portal. This means that you can get Affiliated test the solution, upload your content, up to 999, and see you content on Europeana for free. Over 1000 objects on the portal the affiliation fee will have to be negotiated on the basis of your activity.

Networking Agreement

For the networking agreement, the principles are to collaborate about:
  • discuss specific activities and results yielded in the framework of the project;
  • suggest new ideas that can aid in the actualization of WG goals and promote successful results beyond the WG level;
  • producing surveys and contribute to edit reports and publications;
  • articulate salient good practices in the area considered;
  • participate in the ECLAP conferences and workshops;
  • contribute to the dissemination of the results of ECLAP workshops, seminars, conferences and other events at national and European level.  
The Networking Agreement can be downloaded filled and set to the following contact information:

Contact Information

For any further detail, please contact the ECLAP coordinator, You can see it connected on ECLAP as paolo or via regular channels:

Frequently asked questions about Affiliation to ECLAP

Question Answer
how would they be involved? Affiliated partners can be involved according to their interest. They can decide to contribute with content or to simply participate to the networking life of ECLAP. If they provide less than 1000 content files, the affiliation is free of charge.
It means that the main contribute would be in providing documentation? The contribution of documentation is NOT mandatory. Affiliated partner can upload content and/or documentation if they like, only. Affiliated partners may participate in ECLAP activities (worshops, conferences, interviews, etcetera, aggregation of content, production of best practices guidelines,courses etc.) and/or contribute to the ECLAP digital library through the provision of available content.
It is mandatory for an  Affiliated partner to have a channel for content and manage it? No, it is not mandatory. An affiliated partner may become effiliated without the intention of having in ECLAP a group or channel for content. These issues can be stated into the Annex A of the Affiliation agreement. Moreover, if the conditions changes, and the partner started without a group/channel discovere later the need to have it; then ECLAP can activate it in short time.
how is the affiliation process? The affiliation process is very simple. You can download the above reported Affiliation Agreement. You have to compile it and sign it in 3 copy and send these 3 copies to

Prof. Ph.D. Paolo Nesi
Department of Systems and Informatics
University of Florence
Via S. Marta 3,
50139 Firenze, Italy.

You can anticipate the compiled agreement and/or the signed version via email at    A signed copy will be returned to you with our signature, completing  the process.
In the Appendix A of the Agreement you have to describe your supposed activity in ECLAP, if you can.
is it an institutional relationship or is it something more practical? It is much more a practical agreement rather than a formal general document to be signed at high level among institutions chief. So that, from ECLAP side, it signed by the director of the department and by the ECLAP coordinator. From your side, it has to be signed by who has the legal authority to do it.
what compromises would they have with ECLAP? The Affiliation agreement is a very simple document, very open.  
It is possible to customize the affiliation by using the Appendix A of the Affiliation Agreement, - in which all the amendments required for your needs may be described and thus applied. In  the same Appendix, one can describe the kind of content,  the acitivity indende to be performed, etc. The affiliation is free of charge up to 1000 content files on the portal.

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